Effective May 1, 2017, the St. Clair Catholic and Lambton Kent district school boards are transitioning the administration of all outdoor school space rentals to the Chatham-Kent Lambton Administrative School Services (CLASS).
As you may already know, CLASS has been coordinating the indoor school space rentals for both boards since 2010 so this change creates operational efficiencies for all school space rentals by the community. This centralized coordination approach will also ensure a consistent, transparent process for all applications and appropriate liability coverage for rental events.
With this transition, groups seeking to rent outdoor school space will follow the same online application process as currently in place for indoor rentals (found at http://www.communityuseofschools.ca/ ). The Boards have also established a common set of rules and regulations pertaining to outdoor space rentals and have agreed not to introduce new rental charges for use of the outdoor space. Groups seeking outdoor space rentals will be required to pay the nominal permit application processing fee (same as indoor space rentals) and furnish proof of insurance or obtain coverage through OSBIE.
From a rental approval process perspective, all outdoor space applications will follow the same established process as is used for indoor rental applications. That collaborative process includes participation from school administrators, custodial supervisors and the CLASS Community Use of School offices in reaching an approval decision. Permit applications for outdoor space will also be processed using the existing eBase software; minor modifications have been made to include outdoor spaces in the software and there is nothing further required of school administrators.
We anticipate this new outdoor space rental application process through CLASS will be an administrative resource to further support schools and the Boards in fulfilling the Ministry of Education’s vision for schools to be community hubs.
Both school boards are working with CLASS to transfer information regarding current rental agreements for outdoor facilities. However, to support this transition, we encourage you to contact the Community Use of Schools office as soon as possible, to ensure the rental of the outdoor facility for this spring/summer is processed in the rental software and appropriate details are addressed. Should you have any questions about this, or any school rental matters, do not hesitate to contact Kris Davis or Kent Orr, phone 519-627-0835 or visit http://www.communityuseofschools.ca/